Events Assistant

About the opportunity 

Leeway has a full calendar of events and fundraising activities, but we need support from volunteers to enable these to happen. The money we raise during events makes a significant difference to the charity and the services we provide. It is also a chance for us to raise our profile across Norfolk and Waveney to ensure we reach people who are experiencing domestic abuse and need our help. 

Volunteers are an important and valued part of Leeway. We offer you: 

  •   An introduction to the charity and your team/project/role 

  •   Any training for your role, as stated in the role description 

  •   After three months of your help on a regular weekly basis, we can supply a reference 

  •   Support, feedback, appreciation and encouragement 

  •   To solve any problems as best we can 

  •   Free tea/coffee when you are on shift 

  •   Respect your dignity and treat you with kindness 

  •   Make use of your skills and talents and help you to develop new ones, if desired 

  •   Reimburse you for your travel expenses up to £15. 

  •   Ensure volunteering opportunities best suit your needs and Leeway’s needs 

  •   Keep you up-to-date with information concerning your role and the charity 

  •   A safe volunteering environment including covering you with insurance whilst you are     

      volunteering 

  •   Equal opportunities and fairness 

  •   Protect your personal information, holding it confidentially. 

What are we looking for? 

We need volunteers who are keen to help with all aspects of Leeway’s events; from organising, planning, coordinating and helping out on the day. It is an exciting role being part of our team and getting involved with a broad range of fun events and tasks. 

Skills: 

• Knowledge, experience and or qualification in events management is preferred but not essential 
• Confident, friendly and professional 
• Competent on the computer 
• Attention to detail 
• Strong communication (verbal and written) and organisational skills 
• Ability to work on own initiative and with a team 
• Can stay calm if under pressure at events  
• Flexible, enthusiastic and proactive attitude 
• Sensitive to the nature of Leeway’s work  
• Reliable and honest. 

Tasks - with support, these could include: 

• Helping organise, plan and coordinate events eg. Leeway Charity Ball, quiz nights, golf days, sky dives, Leeway Conference, volunteer fairs or domestic abuse/Leeway awareness stands 
• Researching and contacting venues  
• Sourcing donations for auctions and raffles 
• Responding to emails and phone calls regarding events 
• Advertising and marketing of events, including social media 
• Managing attendee lists and event registrations 
• Collating and organising all required materials for events, such as leaflets, collecting tins, and putting together goody bags etc 
• Helping with events on the day, this could include – setting up and tidying away, marshalling, meeting/greeting, handing out flyers, selling merchandise, registrations table, cheering, giving directions, box office, serving refreshments etc 
• Being part of a committed and enthusiastic team  
• Planning and holding your own charity event with support (optional) 
• Event associated administration as required. 

Practical Considerations 

Location: Our locations are confidential. A nearby address is Norwich Airport. However events do occur over Norfolk and Suffolk. 

Hours: We do not request a minimum number of hours.  Our event dates vary and can include daytimes, evenings and weekends.  

Support: We provide full support and guidance while you are volunteering, and offer travel expenses up to £15. You will always have another team member with you at any event.